So where have all these hours go?
In this article we’ll share ways to:
- ⏱ Track time manually and with a timer.
- 👆 Roll up the time spent on Tasks to Projects, Customers, and even Goals.
- 🧮 Generate a timesheet for a person or a whole team.
- 🤹 Report on any custom attribute, juggle data till we’re bored.
Here are a couple of solutions we suggest – a lightweight and a more powerful one.
Lightweight Time Tracker
To capture the time spent, we add a Field to the smallest thing we do. So it’s Task, not Project; Story, not Epic:
Teammates log the time spent manually:
Or with a timer (involves creating extra date Field and copy-pasting a few buttons):
To quickly spot the longest tasks, we display the time spent on each card on the Kanban board and turn on the sorting:
To get a sense of how big a Project is, we roll up the time spent with a formula:
Once we’ve collected the time entries, we are ready to report time spent by project and person:
Once the timsheets are ready, we generate a link for the HR department and stakeholders that avoid Fibery at any cost:
That’s it for the quick-and-easy solution.
🎁 Copy Lightweight Time Tracker to your workspace.
Time Tracker Pro
A more advanced solution comes in handy when you’d like to:
- keep detailed logs,
- tag time spent — ex. whether it’s billable,
- separately track time for each person working on a task.
Log time (like a pro)
Instead of adding a Field, this time we add a whole new Type of data — Time Log:
We also connect it to the lowest level of work hierarchy — Task in our example — and User:
To simplify time entry, we configure a personal timesheet for everyone:
A person clocking time adds their timesheet to favorites and visits it regularly to add records:
Timer is also an option here: those buttons from above could be re-programmed to add time logs. We are just too lazy to do it for this article — please ping us via Intercom if timer is what you need.
Tag logged time
Since Time Log is its own thing now, we are free to add attributes:
- billable or not,
- kind: email, meeting, or actual work,
Let’s add the Billable checkbox as an example:
We link the Time Entry to a specific Task, and the Task belongs to a certain Project. This means we can show the parent Project on a Time Entry too:
Roll up time (like a pro)
Since a Task has multiple Time Entries, the roll up for a pro starts one level lower:
- …(till the very top)
Generate timesheets (like a pro)
Now that we’ve collected quality data, it’s time to do some analysis. Where have we put most of our efforts in?
The same data from a different angle (just showing off):
So that’s the more advanced solution.
🎁 Copy Time Tracker Pro to your workspace.
If you haven’t tried Fibery yet, grab a free account.
Feel free to share how you do time tracking in our Community — doesn’t matter which tool you use. It’s also the best place to ask questions about the time trackers we’ve described here.
Let us know which how-tos you’d like to see next.
- Project Management
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