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Anton Iokov🤹‍️, Fibery
Guides

Time Tracking

October 13, 20206 min read

So where have all these hours go?

This report is fake: we don't track time in Fibery. This fact might explain our "productivity" 🐌
This report is fake: we don't track time in Fibery. This fact might explain our "productivity" 🐌

In this article we’ll share ways to:

  • ⏱ Track time manually and with a timer.
  • 👆 Roll up the time spent on Tasks to Projects, Customers, and even Goals.
  • 🧮 Generate a timesheet for a person or a whole team.
  • 🤹‍ Report on any custom attribute, juggle data till we’re bored.

Fibery is a no-code platform, so there is no certified® way of doing something, including tracking time. Feel free to share your approach with fellow Creators in the Community.

Here are a couple of solutions we suggest – a lightweight and a more powerful one.

Lightweight Time Tracker

🎁 Copy App

Log time

You can build any work structure in Fibery – check out this video to get started 🐣

To capture the time spent, we add a Field to the smallest thing we do. So it’s Task, not Project; Story, not Epic:

Teammates log the time spent manually:

Action buttons can be programmed with JS to do all sorts of crazy stuff 👩‍💻

Or with a timer (involves creating extra date Field and copy-pasting a few buttons):

To quickly spot the longest tasks, we display the time spent on each card on the Kanban board and turn on the sorting:

Roll up

The rollup can go many more levels up — to Goals, Customers, etc 🦒

To get a sense of how big a Project is, we roll up the time spent with a formula:

Tasks.Sum([Time Spent])

Generate timesheets

Once we’ve collected the time entries, we are ready to report time spent by project and person:

Once the timsheets are ready, we generate a link for the HR department and stakeholders that avoid Fibery at any cost:

That’s it for the quick-and-easy solution.

🎁 Copy Lightweight Time Tracker to your workspace.

Time Tracker Pro

🎁 Copy App

A more advanced solution comes in handy when you’d like to:

  • keep detailed logs,
  • tag time spent — ex. whether it’s billable,
  • separately track time for each person working on a task.

Log time (like a pro)

Instead of adding a Field, this time we add a whole new Type of data — Time Log:

We also connect it to the lowest level of work hierarchy — Task in our example — and User:

Context Views save you from setting up the same thing over and over again 🧚‍♀️

To simplify time entry, we configure a personal timesheet for everyone:

Another option is to pull time logs from Toggl or Clockify with Zapier no-code automation 🤖

A person clocking time adds their timesheet to favorites and visits it regularly to add records:

Timer is also an option here: those buttons from above could be re-programmed to add time logs. We are just too lazy to do it for this article — please ping us via Intercom if timer is what you need.

Tag logged time

If you are new to Fibery, check out the 101 video 🧩

Since Time Log is its own thing now, we are free to add attributes:

  • billable or not,
  • kind: email, meeting, or actual work,
  • description.

Let’s add the Billable checkbox as an example:

Grab fields from the related entities using Lookups 🦀

We link the Time Entry to a specific Task, and the Task belongs to a certain Project. This means we can show the parent Project on a Time Entry too:

Roll up time (like a pro)

Since a Task has multiple Time Entries, the roll up for a pro starts one level lower:

  • Task.[Time Spent] = [Time Logs].Sum(Hours)
  • Project.[Time Spent] = Tasks.Sum([Time Spent])
  • …(till the very top)

Generate timesheets (like a pro)

When building reports, pick Time Logs as data source to access all the attributes.

Now that we’ve collected quality data, it’s time to do some analysis. Where have we put most of our efforts in?

Our built-in BI tool is capable of some serious stuff 🦾

The same data from a different angle (just showing off):

So that’s the more advanced solution.

🎁 Copy Time Tracker Pro to your workspace.

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If you haven’t tried Fibery yet, grab a free account.

Feel free to share how you do time tracking in our Community — doesn’t matter which tool you use. It’s also the best place to ask questions about the time trackers we’ve described here.

Let us know which how-tos you’d like to see next.

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